Oury Clark Chartered Accountants, Oury Clark Solicitors and Arlington Recruitment Ltd (“Oury Clark”, “our”, “we”) are committed to being responsible custodians of the information you provide to us and the information we collect in the course of operating our business.
Where you use our services, Oury Clark will be the data controller of and responsible for such information.
This Privacy Notice does not apply to, and Oury Clark is not responsible for, any third party websites which may be accessible through links from this website.
Our client confidentiality obligations are not addressed by this policy but are instead described in our terms of engagement.
"Personal data" is any information that can be used to identify you or that we can link to you.
Where you use our services, engage with us in connection with the professional services that we provide, we will collect personal data directly from you, from clients, or from authorised representatives.
We may also collect personal data from third parties such as regulatory authorities, your employer, other organisations with whom you have dealings, government agencies, credit reporting agencies, recruitment agencies, information or service providers, publicly available records and the third parties described in section 7 (Disclosure of your information) below.
We collect information that you voluntarily provide to us, including when you communicate with us via email or other channels; when you sign up for or request that we send you newsletters, alerts, or other materials; when you sign up for a webinar or event; and when you respond to our communications or requests for information.
The information you provide may include current and historical personal data including your name, contact details, title, identification, employment, positions held and enquiry/complaint details and information about the organisation with which you are affiliated. We may also collect personal data about your other dealings with us and our clients, including any contact we have with you in person, by telephone, email or online.
We may collect information from other sources, such as social media platforms that share information about how you interact with our social media content, and any information gathered through these channels will be governed by the privacy settings, policies, and/or procedures of the applicable social media platform, which we strongly encourage you to review.
We will handle any unsolicited information in accordance with law, including destroying or de-identifying such information where we are required to do so.
When you use our online services, we may collect the following:
If you apply for a job or work placement with Oury Clark then you may need to provide information about your education, employment and state of health. As part of your application you will be asked to provide your express consent to our use of this information to assess your application and to allow us to carry out both recruitment analytics and any monitoring activities which may be required of us under applicable law as an employer. We may also carry out screening checks (including reference, background, directorship, financial probity, identity, eligibility to work, vocational suitability and criminal record checks) and consider you for other positions.
We may exchange your personal data with academic institutions, recruiters, screening check providers, health service providers, professional and trade associations, law enforcement agencies, recruitment analytics providers, referees and your current and previous employers. We may also gather additional information about you from publically available resources such as LinkedIn or other social or professional media platforms and collate this with the information that you provide to us. Without your personal data we may not be able to progress considering you for positions with us.
If you submit your CV or other personal data to Arlington Recruitment in connection with their recruitment services, you may need to provide information about your education, employment and state of health. Such information may be exchanged, collated or otherwise handled in the same manner as with Oury Clark’s internal recruitment process detailed above, however your CV and personal information will additionally be stored in Arlington Recruitment’s database and with your permission under Arlington Recruitment’s terms of business, may also be shared with third party employers in respect of positions that may be appropriate for you.
Where we intend to use your personal data, we rely on the following legal grounds:
Performance of a contract: We may need to collect and use your personal information to enter into a contract you or to perform a contract that you have with us. For example, when you use our legal or accountancy services we will use your personal information to provide advice to you, respond to your requests and provide you with such services in accordance with our terms of engagement.
Legitimate interests: Where we otherwise consider such use of your information as not detrimental to you, within your reasonable expectations and necessary to fulfil our legitimate interests, we may use your personal information including for our own marketing purposes.
Compliance with a legal obligation: We may be required to process your information due to legal requirements, including employment laws, anti-money laundering regulations, tax laws and other regulatory provisions due to ours status as providers of regulated professional services.
Consent: You may be asked to provide your consent in connection with certain services that we offer, for example in respect of any processing of your personal information for our marketing purposes, or in respect of certain special categories of personal data such as your health for which we are legally obliged to gain your consent due to the sensitive nature of such information. To withdraw your consent to such use, you can contact us in accordance with the section 15 (Contact and further information) below.
We use your information in order to provide you with, and improve, our services, for example:
We may not be able to do some or all of these things without your personal data.
We may, in providing our services and operating our business, allow access to your personal data to the different departments and/or business units within Oury Clark as set out on our website for our internal administrative purposes such as billing, promoting our events and services, and providing you or your organisation with services.
For example, our payroll department may share your information with our chartered tax advisors where our service offering to you overlaps, and such processing is consistent with the section 5 (Legal basis for usage of personal data) above and applicable law.
This data sharing initiative is subject to a Data Sharing Agreement between each of the Oury Clark departments and/or business units. In accordance with the relevant data protection legislation, this agreement sets out the purpose and standards of, and responsibilities involved in, the data sharing. Subject to the removal of any confidential information, the Data Sharing Agreement is available on request.
In addition, we may exchange your personal data with third partieswhere:
We also provide anonymous statistical information about users of our websites and related usage information to reputable third parties, including analytics and search engine providers.
We may share information that does not reasonably identify you or your organisation as permitted by applicable law.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Where you are submitting personal data from within the UK, or the European Economic Area (“EEA”), such information may be transferred to countries outside the UK and/or the EEA.
By way of example, this may happen if one or more of our third party service providers with whom we share personal data in accordance with section 7 (Disclosure of your information) are located, or have their servers located, outside your country or the country from which the data were provided.
Whenever we transfer your personal data out of the UK or the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
We retain the information we collect no longer than is reasonably necessary to fulfil the purposes that such data was originally collected in accordance with our internal data retention polices or to comply with our legal and regulatory obligations.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting, or other requirements.
Our online services or different service offerings may have different retention periods which are available on request. These may be updated from time to time to reflect changes to our internal systems, or the law or best practice.
We take reasonable steps to hold information securely in electronic or physical form.
Our information security policy is supported by a number of security standards, processes and procedures, and we store information in access controlled premises or electronic databases requiring logins and passwords. All partners and staff and third party providers with access to confidential information are subject to access controls and confidentiality obligations, and we require our third party data storage providers to comply with appropriate information security industry standards.
Whilst we continually strive to ensure that our systems and controls are updated to reflect technological changes, the transmission of information via the internet is not completely secure, and as such we cannot guarantee the security of your data transmitted to our online services which is at your own risk.
If you communicate with us using a non-secure web platforms, you assume the risks that such communications between us are intercepted, not received, delayed, corrupted or are received by persons other than the intended recipient.
Once we have received your information, we will take reasonable steps to use procedures and security features to try to prevent unauthorised access, modification or disclosure.
You can help us to keep your information secure by ensuring that any user name or password in relation to our online services is kept strictly personal to you and not be made available to any other person. You should stop using your username and password and notify us immediately if you suspect that someone else may be using your user details or password.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently to improve the user experience, as well as to provide certain information to the owners of the site.
We may, for example, collect information about the type of device you use to access these online services, the operating system and version, your IP address, your general geographic location as indicated by your IP address, your browser type, the content you view and features you access, the web pages you view immediately before and after you access the online services, whether and how you interact with content available on our online services, and the search terms you enter on the online services.
This website sets cookies which remain on your computer for differing times. Some expire at the end of each session and some remain for longer so that when you return to this website, you will have a better user experience.
|Cookie name||Cookie description||Expiry duration|
|PHP||The PHPSESSID cookie is native to PHP and enables websites to store serialised state data.||Expires after Session|
|_ga||The _ga cookie is set so Google can collect analytical information such as where visitors landed on the site and which pages they viewed.||2 Years|
|_unam||The _unam cookie is set as part of the ShareThis service and monitors “click-stream” activity, e.g. web pages viewed and navigated, and time spent on pages.||3 Years|
|Mailing-list-download-1||The Mailing-list-download-1 cookie is set to identify whether users are subscribed to the Oury Clark mailing list or not. If set the user is given access to restricted content.||Persistent until removed|
|Mailing-list-download-2||The Mailing-list-download-2 cookie is set to identify whether users are subscribed to the Oury Clark mailing list or not. If set the user is given access to restricted content.||Persistent until removed|
|Mailing-list-download-3||The Mailing-list-download-3 cookie is set to identify whether users are subscribed to the Oury Clark mailing list or not. If set the user is given access to restricted content.||Persistent until removed|
We collect standard internet log information and details of visitor behaviour patterns by using Google Analytics cookies. We do this to compile reports and to help us find out things such as the number of visitors to the various parts of this website, so that this can be improved. This information does not identify visitors or collect any personal details. We do not make any attempt to find out the identities of those visiting this website. We will not associate any data gathered in this way with any personal information from any source. For more information about Google Analytics cookies please see the link here
Web browsers allow you to exercise some control of cookies through the browser settings. Most browsers enable you to block cookies or to block cookies from particular sites. Browsers can also help you to delete cookies when you close your browser. You should note however, that this may mean that any opt-outs or preferences you set on this website will be lost. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit allaboutcookies.org which includes information on how to manage your settings for the major browser providers
In addition to our online services, which we control directly, we also use and provide links to websites which are controlled by third parties, which may include:
If you use or follow a link to any of these third party websites, please be aware that these websites have their own privacy policies and that we cannot accept any responsibility for their use of information about you.
We engage third parties that support the operation of our online services, such as analytics providers. These third parties may use technologies to track your online activities over time and across different websites and online platforms. Please see our Cookies Policy for more information.
Our carefully selected partners and service providers may process personal information about you on our behalf as described below:
We periodically appoint digital marketing agents to conduct marketing activity on our behalf, such activity may result in the compliant processing of personal information. Our appointed data processors include:
Under applicable data protection legislation, you have the right to:
You may also submit a complaint to the Information Commissioners Office, details of which can be found at https://ico.org.uk/global/contact-us.
If you make a privacy complaint, we will respond to let you know how your complaint will be handled. We may ask you for further details, consult with other parties and keep records regarding your complaint.
To find out more about Oury Clark please visit www.ouryclark.com/our-services/
Tel: +44 (0)1753 551111
Oury Clark Chartered Accountants, Herschel House, 58 Herschel Street, Slough SL1 1PG.
The Privacy Officer for Oury Clark Chartered Accountants is Ian Phipps
Tel: +44 (0)207 067 4300
Oury Clark Solicitors, 10 John Street, London WC1N 2EB.
The Privacy Officer for Oury Clark Solicitors is Juliet Oury.
Tel: +44 (0)1753 759 719
Arlington Recruitment Limited, Herschel House, 58 Herschel Street, Slough SL1 1PG.
The Privacy Officer for Arlington Recruitment is Caroline Gregory
Copyright © 2013 - Oury Clark.
Oury Clark is authorised and regulated by the Financial Conduct Authority and is entered on the Financial Services Register under reference 100556.